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myPA Virtual Services Blog

The Virtual Assistants, PA, Secretaries and Administrative Experts

What an excellent question.  Should a handwritten envelope be accompanied by a handwritten letter or just a handwritten envelope enough?  It is a fact that handwritten envelopes will get opened before a labelled envelope, more for curiosity than anything else.  What about the contents?  A clear and understandable narrative for the promotion or reason for writing is paramount.  A clear handwritten letter is likely to entice your reader to read its entire contents.

 

myPA Virtual Services have produced hand written letters for our customers and we love it.  Personally, I like to use a fountain pen, the feel of the pen and the result just adds a bit of class to any correspondence.  A ballpoint pen is just as respectable and on occasions, I will use a ballpoint pen, nevertheless I prefer a former.   A fountain pen adds a bit of swagger and pedigree to any correspondence.

 

Before sending any correspondence regardless of handwritten or typed, attention should be given to the correct spelling for every word and your reader understands your message.  It would be careless to send any marketing material or a letter to a prospective client or family member that has not been proof read.

 

I would suggest that a handwritten letter is a luxury for the reader and will grab attention from the reader.  This doesn’t mean that you can write anything in your letter.  Your message and call to action still needs to be strong and there needs to be a call to action, be canny in creating your marketing material and remember your reader or how your customer will receive your letter/marketing material.

 

If you would like to collaborate on a handwritten marketing campaign, please contact us at julie@mypavirtualservices.com

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Handwritten Envelopes, its just takes so much time, why bother?

What a good question, well the simple answer is three fold:

  • Your company or message will stand out.
  • Your Handwritten Letter or Handwritten Envelope will have a higher chance of being opened and read.
  • High Return on Investment

 

Dads fountain pen

Fountain Pen Made by Chris Farmer

For greater impact you could also use a colourful envelope.  We use Orange for our credit control letters and we have had a much higher response rate than sending letters in a white envelope.   Colour can be very powerful, just think, every time you receive a brown letter you know that HMRC are writing to you??

 

myPA Virtual Services have provided Handwritten Envelope and Handwritten Letter Service for many years. The Handwritten envelopes and Handwritten letters can turn your mail campaign into a more efficient way to advertise. You can reach your audience and make sure the handwritten envelopes are opened, and more importantly read. Resulting in high Return On Investment.

 

It’s a simple fact, a handwritten envelope is your best option for a successful direct mail campaign. As the people are becomes desensitized to advertisement much of the mail you receive at your home/office will go straight to bin, what do you do with your direct mail??? Most will never be opened. So how can you increase your opening rate? A hand written letter!

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Today, while using social media, for myPA Virtual Services of course, I saw it, the first sign that Christmas is officially closing in on us. Right in front of me was a huge dancing Santa saying how many more days there were to go. We all think, “It’s okay we’ve still got Halloween to go yet” but in reality, once it has passed, we will be running around with our arm’s in the air wishing we had started our Christmas organisation a little earlier.

So this month, to help all of you ahead of the game we are offering a service for those who love things that are a little more personalised, hand written Christmas cards and envelopes.

This service is officially 20% off for the month of October so you can get all of your cards ready to send a month in advance. With this service we are not only including Christmas cards, it includes anything that you wish to send out, whether it’s a promotional offer to all of your clients or a little bit of advertising.

You can supply your own colourful stationary and even little stamps if you wish, or if you prefer we can order this for you. But the main thing we can provide is the man power to help you send those mountains of Christmas cards that you bought in the sale last year. (It’s no secret, we all do it).

If you would like to use our fantastic service of the month – Hand Written Envelopes, please contact me on: mizzy@mypavirtualservices.com or you can call on: 01367 246003.

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I had a very busy day yesterday at myPA Virtual Services, I spent the day performance one of my favourite tasks; that of tidying my desktop on the computer and organising my files and deleting unused or old files (Admin work isn’t just bits of paper!).  I know it doesn’t sound exciting, however it is one of the tasks that I always put off, even though I know it need to get done at some point in the month.  It is enormously satisfying once completed.  I also set about creating my social media campaign for the next few months.

 

Daily Task SheetAs a result, I began to think about how I use my time and how much time I could save if I worked SMARTER.  How often do we put off a small task or tasks under the misapprehension that they will only take a few minutes to complete until they become bigger and bigger which in turn makes the task colossal which requires a mammoth effort on our behalf to sort out or organise.  It is this enormous effort that can drive us to distraction.  Running a small business already has the potential to overtake our lives, we certainly don’t want to have any additional pressure.  The stress this can place on us can result in headaches, backache and even worse time off work.

 

So what is the solution, well you can try the myPA Virtual Services Daily 5 point plan.

 

  1. 5 Top business tasks for the day
  2. Calls that need to be made for the day
  3. Social Media entries for today
  4. Emails to be sent/replied to for today
  5. Successes for the day (Recorded at the end of the day)

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Like many businesses I have my first quarter goals.  I check them on a weekly basis to ensure that I am still on track, but can’t believe that the last three months have gone by so quickly.

So what were my goals and did I achieve them.

Mizzy 1Goal 1:      Explain to Mizzy (our new Office Administrator) how to work in an office environment and teach her office etiquette.  Moreover I want her to work within myPA Virtual Service with confidence and self-reliance.  It is my goal for her to have consistency in her workload, to be able to see what tasks needs to be undertaken and become proactive for our clients.  In fact Mizzy now runs our Monday morning meetings and keeps us all on our Toes.  Completed.

Goal 2:      I was given an online business from a friend who decided that she didn’t want to run the business anymore.  I love the idea of an online business (especially as I am looking after a number of online businesses for my clients).  So I have been determined to get the online business up and running www.qualitydogbeds.co.uk.  This task has just completed.  Completed.

Goal 3:      Develop a workable strategy for Credit Control and avoid the fraught dash at the end of the month to ensure all bills and invoices are paid.  Included in the strategy is a comprehensive plan to compile all expenses for my business on a monthly basis. Completed.

Goal 4:      Take more time to work on my business so that our continued success is not impeded by lack of thought and planning (Friday afternoons is the day) Completed.

 

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ComputermyPA Virtual Services would like to remind our customers and readers of our blog that we offer the service of listing your business on the Free Listing sites online.  We only charge £30.00 + VAT for each site.  Working together we can get you noticed.  If you are after any more information, please contact us.

Don’t miss your chance to get found on the internet.

Authors Update

myPA Virtual Services are proud announce that we are now working with a number of authors and a few publishing houses.  It gives us great pleasure in helping our authors get their manuscripts from the written page to an end product as an e-published book ready for Kindle or Nook or even a hard copy book.

www.carmenmedlin.com

With kind permission from Carmen Medlin. http://www.carmenmedlin.com This image will not appear in the book The Tulip Fairies.

We are currently working on a Children’s book about Fairies.  My job is so much fun.   This author uses our copy typing services as all her manuscripts are hand written.  It takes no time at all for us to type her manuscript and return it to her.  It takes us back to our childhood.

We are also working with Deji Yusuf, a Motivational Speaker and an inspiration to some of the disenfranchised youth of today.  His work and concept on SWAG (Success, Winning and Achieving Greatness) is outstanding and a fabulous use of some of the tools available in today’s tough environment for the next generation.   Deji Yusuf second edition of his book will be available as a hard copy book and as an e-published book ready for a Kindle and Nook.

If you are an author and would like to find out more information about our authors services, which include copy typing, audio typing and the reformatting of manuscripts, please contact us here or take a look at our dedicated page for Authors.

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